Volunteer Information
Good Afternoon Stingray Families!!
Summer league is officially underway with the time trials this weekend. I wanted to take a moment send out an email with information on volunteer expectations. The organization and execution of the Spring Cypress swim team program is a tremendous effort. Without parents and family members filling positions at every swim meet, it would be impossible to run them smoothly.
Some important volunteer information:
Job Signup will open at 6 AM Sunday prior to the meet. This is the same time as swimmer declaration so you can take care of it all at one time.(Time Trials is already open)
6 Shifts + 1 divisional shift per family is required (if there is an issue with completing those shifts, please speak to me)
A $300 deposit check per family is required to ensure shifts are filled. The family folder box should be out this week.Please look for the blue Brewer Volunteer check folder to place your check in. Please have these to me by the end of the week. If all 6+1 shifts are filled, it will be returned or shredded at the end of the season.
Tent Set Up/Breakdown
In addition to your 6 shifts, we have set up and breakdown at each meet to set up the items needed including age group tents, ready benches, lane ropes, chairs, etc. It is SCST policy that Meet Set Up/Breakdown does not count as your regular volunteer position. It is an extra function in which ALL swim parents are expected to participate. (If you are unable to fulfill your time, it is your responsibility to switch with another family)
Here is the schedule by last name:
| 04-May | Time trials | Setup: B | Breakdown: T, V, W and Y |
| 11-May | Oak Ridge | Setup: S | Breakdown: C |
| 18-May | Northpointe | Setup: D and E | Breakdown: L, O and P |
| 25-May | Windrose | Setup: M | Breakdown: F and G |
| 01-Jun | Forest Oaks | No tent teams | |
| 08-Jun | Shenandoah | Setup: H, J and K | Breakdown: R |
| 22-Jun | Divisionals | No tent teams |
There is a list of volunteer positions with descriptions on our website; however, feel free to contact me if you have questions.
Most jobs do not require any experience. If the job is listed as preassigned, it does require special approval. Please do not sign up for those; unless given preapproval.
On the day of the meet; ALL volunteers must check in at the volunteer table before the swim meet begins. A timeline of arrivals will be sent out later in the week.
For time trials, all jobs are for the full day. Dual meets will have a shift 1 and shift 2. Please be prepared to stay until the end this week.
Lisa Brewer
806-577-0631
