Happy Thursday Stingrays!

Time Trials are in TWO DAYS! We cannot wait to see you there. Please read through this entire email. It has all the information you will need for Saturday.

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TEAM MERCHANDISE PICKUP IS TODAY!

If you purchased any spirit gear from the Team Store, team caps, and/or team suits, those items will be available for pick up TODAY 5/1 at all practices under the large covered pavilion (payments can be made by Venmo, Zelle or check only). 

Team t-shirts for swimmers will be available near the age group tent on Saturday. Please come and grab team shirts during warm ups. Please put your child’s name on their shirt with the available sharpies. This will help to identify the owner if the shirt gets lost.

REMAINING VOLUNTEER OPENINGS -

• Photographer (1) 2nd Shift
• 13+ Tent Parent (1) 1st Shift
• Sanitation (Female, 1) 2nd Shift

Please understand that without volunteers our meets cannot take place. We need everyone’s help. If you have not signed up for a shift and will be at Time Trials please sign up or email our Volunteer Coordinator at [email protected].

IMPORTANT PLEASE READ!

***** If your swimmer cannot attend Time Trials the last day for make-ups is tomorrow during 1st Practice (4:15pm - 5:15pm) & Last Practice (7:25pm - 8:10pm). Parents will be required to time. If your swimmer does not get their times in they cannot participate in the meet against Northhampton.

PARKING

We need your cooperation with parking in the correct location. Our team is fortunate that the Longwood HOA allows us to use its pool for practices and meets. As such, we need to respect the rules put forth by the subdivision and comply with state law.

Parking is only available on Kavanaugh (one side) & Louetta. DO NOT park on Longwood Bend or any side roads in the neighborhood.

We would also like to remind everyone that because of heavy traffic, the parking lot is one way; the end further away from Louetta is the “in,” and the end closer to Louetta is the “out.” The parking lot is reserved. Please do not try and park there or you will be asked to move.

PLAYGROUND/KID POOL IS OFF LIMITS

We know it’s tempting for the kiddos but swimmers are to stay off the playground and area around it at all times during meets. Tent parents will be providing these instructions but it certainly helps if you communicate this to them ahead of time. The kiddie pool and the shallow semi-circle of the main pool are off limits as well to everyone during practice and meets.

At time trials, meets or practice, you are responsible for cleaning up after yourself and your swimmers. Please pick up any trash and make sure you take anything you brought home with you! We want to keep the pool and surrounding areas cleaner than when we got there.

MEET INFO

If you have any questions after reading this email, please don’t hesitate to ask any board member either via email or at the meet (we will be the ones in the aqua shirts). Time Trials are run like a dual meet and provide our coaches the swimmers’ seed times that they use to plan the line-up for our meets. It is extremely important for swimmers to get a feel for a meet and set seed times. Swimmers may not participate in an event at a dual meet if they do not have a seed time for that event.

VOLUNTEER CHECK-IN & FIRST AID will be set up under the covered pavilion area on the north side of the pool (where concessions used to be)

CONCESSIONS FOR TIME TRIALS

***Concessions is moving to a new location this year! It will be near the pool entrance @ the overhead door/lifeguard room.

• Breakfast:
• Coffee $2, Fruit: 2 for $1, Donuts $1
• Bacon Egg Cheese sandwich $4
• Sausage Egg Cheese sandwich $4
• Breakfast Taco $3 (2 for $5)
• Lunch:
• Pizza $3/slice
• Nachos w/ Cheese & Jalapenos $6
• *No Pulled Pork Items until May 10th
• Snacks:
• Chips $1
• Pickle $2
• Candy: Small 2 for $1 / Large 1 for $1
• Drinks: Water $1, Soda $2, Gatorade $2
• Cash and Venmo accepted!

Jeremiah’s Italian Ice will also be available for purchase.

FRIDAY NIGHT SET UP

If you signed up as a volunteer for Friday night, the arrival time is 6:30pm.

TENT SET UP: Swimmer’s last name beginning with H (arrive at 6:00am)

TENT BREAKDOWN: Swimmer’s last name beginning with W (help breakdown tents at the end of the meet)

TIMELINE FOR SATURDAY

Upon arrival if you are volunteering, check in at the Volunteer table set up under the covered pavilion area on the north side of the pool (where concessions used to be) ALL volunteers must check in at the volunteer table before the swim meet begins. Once checked in, take your swimmer to his/her designated tent and check him/her in with the Tent Parent.

Swimmer Timeline

6:40am - Swimmers check in at your tents

7:00am - 11 and up warm up

7:15am - 7/8 warm up

7:30am - 9/10 warm up

7:45am - 6 and under warm up

8:10am - Team Prayer and Cheer

Volunteer Timeline

6:00am - Roadies arrive / Tent Set up begins / Concessions start setup

6:25am - Tent Parent check in w/Head Tent Parent

6:30am - Volunteer check-in

8:10am - Officials meeting

8:10am - Load the ready bench

8:20am - Timers and Scribes meeting

8:15am - National Anthem

8:30am - Meet Starts

PARENTS: Please make sure your swimmer knows who their tent parent is before you leave them and that they know not to leave without their tent parent knowing. Once your swimmer is finished for the day, please do not leave without checking out with your child’s tent parent.

ROADIES: Arrive at 6:00am.

TENT PARENTS: Please check-in with Head Tent Parent Daisy Gilmore by 6:25am. Report to your tent no later than 6:30am. Daisy will give you a clipboard with your age group swimmer list and a sharpie. Please check that all swimmers are accounted for and notify Daisy if anyone is missing. Mark each swimmer using the sharpie for their individual swimming events BEFORE applying sunscreen. When an event for your age group is called, you will need to make sure all swimmers make it to the ready bench. Be ready to receive them at the end of their event and walk them back to the tent.

OFFICIALS: Please report to Bryce Elliott. Officials meeting will begin at 8:10am.

TIMERS & SCRIBES: Meeting will be held at 8:20am

COMPUTERS: Report to the main pool entrance after getting yourself and your swimmer checked in.

CONCESSIONS: Report to the concessions stand after getting yourself and your swimmer checked in.

READY BENCH: When you hear the announcement for Timers/Scribes, please report to the ready bench area.

If there are any issues with completing your shifts or you have any questions regarding shift descriptions please reach out to our volunteer coordinator at [email protected] .

MUST HAVES FOR THE MEET

Suit, cap, goggles (bring an extra pair in case first pair gets broken or lost), towel, team shirt (put swimmer’s name in the shirt when you pick it up), healthy snacks, water, sunscreen (wait to apply until after race numbers have been put on your swimmer by the tent parent)

SUGGESTED BRINGS

Sports drink (Gatorade Zero is good, but you must also bring water; swimmers need to drink BOTH), games, book, blanket, playing cards, other forms of entertainment that encourages them to be with teammates. Bring a chair for your swimmer to sit under their designated tent.

Because there is rain in the forecast it is a good idea to bring a tarp or blanket to lay on the ground underneath your tent. The ground may be muddy and wet.

It is forecasted to be 81 degrees on Saturday. We strongly encourage that you and your swimmers begin hydrating Friday and continue to do so throughout the meet. And don’t forget the sunscreen!

If you have any questions regarding this email please contact the board at [email protected] .

Colette Frazier

Secretary