Thursday Update Coles Crossing

June 5th

Happy Thursday Stingrays!

Coles Crossing @ Spring Cypress meet is this week. Please read through this entire email. It has all the information you will need for Saturday. Heat and Psych Sheets are attached.

SENIOR SCHOLARSHIPS - DEADLINE IS TOMORROW!

We would like to award AT LEAST one scholarship this season to a senior on the team. For more details, requirements, and the application form, please visit our site - https://www.scstingrays.net/scholarship. Completed Scholarship applications must be received tomorrow 6/6 by 12:00pm to be considered.

SENIOR SPLASH

Reminder to all seniors who graduated to bring your gown to the swim meet this Saturday so you can jump in the pool before the meet starts.

VOLUNTEER OF THE WEEK WINNERS

We received several great nominations, but the individuals with the most nominations were Joy Fehsenfeld and Clint Hankla . Here are just a few of the reasons why Joy and Clint exemplify the Stingray’s spirit -

Joy stepped in to help volunteer as a tent parent for the 7-8 boys group even though she wasn't on duty. We needed an extra set of hands to wrangle the kiddos and she didn't hesitate!
Clint crushed it with setup and teardown. Even stayed after his family left to make sure the job got done.
Clint is the Roadie Beast! He pulls the trailer. Does Friday afternoon storage work and Saturday after-meet storage work. He puts in work sunup to sun down!

Please be sure to fill out the google form if you would like to nominate someone for next week -

https://docs.google.com/forms/d/e/1FAIpQLScIPUT2HFRSOP4OWf4o2TaZdnozXTgMyPrm1z8rSolfYqZJ9Q/viewform

THIS WEEKS SPONSOR

Longwood Village HOA

Thanks to Longwood, our pool’s a splash,

Where Stingrays train and make a dash!

With every stroke, we grow and strive,

In Longwood’s pool, we thrive and dive!

From practice to meets, they’ve got our back,

Helping our swimmers stay on track!

Longwood Village, you’re number one,

For making the Stingrays’ season so much fun!

INVITATIONALS

Please stop by the Invitationals table at the meet Saturday (Under the covered pavilion) to view our Invitationals slideshow and ask Joyce Tao any questions you may have.

DIVISIONALS

Divisionals will be held on Saturday June 14th @ the CyFair ISD Natatorium. We need everyone to attend this meet so we have a good chance at winning!

SEEKING BOARD MEMBERS

We're looking for individuals to serve on our board for the next swim season! As a thank you for your commitment, all 2026 board members will receive discounted registration fees for the season. If you’d like to learn more, please email our Volunteer Coordinator at [email protected]. We'd love to chat with you!

THIS WEEKS TENT BREAKDOWN FAMILIES

7-June Coles Crossing @ Spring Cypress - Set Up -- A & Ma Take Down--D & Me-Mu

*** Morning tent parents (last name A & Ma ) will need to arrive at 5:45am to help the roadies

VOLUNTEER POSITIONS STILL NEEDED

Scribe - 2nd Shift

7-8 Boys Tend - 2nd Shift

7-8 Girls Tent - 2nd Shift

Sanitation - 2nd Shift (Male)

After Meet Take Down (1)

Photographer - 2nd Shift

Friday Night Set Up Crew

If you are signed up to volunteer for the Friday night set up team please be sure to arrive at 6:30pm. Practices will not be going on at this time but we still need our volunteers to be there. And if there are any others available during that time we can use your help!

TIMELINE FOR SATURDAY

It is VERY IMPORTANT that you arrive on time for your volunteer shift. Especially Tent Parents so kids can get checked in and be ready for warm-ups.

Parents are not allowed to sit in their kids' tents due to limited room for all the swimmers to sit and have space. Some of the age group tents are very packed. Please bring items to sit on your own.

Upon arrival if you are volunteering, check in at the Volunteer table. ALL volunteers must check in at the volunteer table before the swim meet begins. Once checked in, take your swimmer to his/her designated tent and check him/her in with the Tent Parent.

PLEASE NOTE: If you are not signed up for a shift but want to volunteer to take over a shift for someone that may not have shown please be sure to check in at the volunteer table first. We need to make sure we have you as the designated volunteer for that specific shift.

If you are not able to fulfill your volunteer shift please email the Volunteer Coordinator at [email protected]

SWIMMER TIMELINE

6:40 am Swimmers check in at your tents

7:00-7:10 8 and Under warm up (6 & Under Lane 1 & 2)

7:10-7:209/10 warm up

7:20-7:30 11 and Up warm up

8:10 Team Prayer and Cheer

8:20 Senior Splash!

VOLUNTEER TIMELINE

5:45am - Roadies arrive / Tent Set up begins / Concessions start setup

6:00am - Tent Set up parents arrive

6:20am - Volunteer check-in

8:00am - Officials meeting

8:15am - Timers and Scribes meeting

8:15am - National Anthem

8:20am - Load the ready bench

8:30am - Meet Starts

Based on the meet schedule it is scheduled to end about 2:25 pm

PARENTS: Please make sure your swimmer knows who their tent parent is before you leave them and that they know not to leave without their tent parent knowing. Once your swimmer is finished for the day, please do not leave without checking out with your child’s tent parent.

ROADIES: Arrive at 5:45am.

TENT PARENTS: Please see Daisy Gilmore upon checking in. Report to your tent no later than 6:25am. Daisy will give you a clipboard with your age group swimmer list and a sharpie. Mark each swimmer using the sharpie for their individual swimming events. When an event for your age group is called, you will need to make sure all swimmers make it to the ready bench. Be ready to receive them at the end of their event and walk them back to the tent.

OFFICIALS: Please report to Bryce Elliott. Officials meeting will begin at 8:00am.

TIMERS & SCRIBES: Meeting will be held at 8:15am

COMPUTERS: Report to the main pool entrance after getting yourself and your swimmer checked in.

CONCESSIONS: Report to the concessions stand after getting yourself and your swimmer checked in.

READY BENCH: When you hear the announcement for Timers/Scribes, please report to the ready bench area.

If there are any issues with completing your shifts or you have any questions regarding shift descriptions please reach out to our volunteer coordinator at [email protected] .

SAVE THE DATE