Hello Stingray Families!! 

Summer league is officially underway and we have Time Trials on Saturday May 6th. I wanted to take a moment to send out an email with information on meets and volunteer expectations. The organization and execution of the Spring Cypress swim team program is a tremendous effort. Without parents and family members filling positions at every swim meet, it would be impossible to run them smoothly. 

Please Note - There will be another email sent out Thursday regarding all the information you need for Time Trials Saturday so be on the lookout!!

Volunteer Information: 

Job Signup will open at 12 PM Sunday prior to the meet. Here are the links to the video tutorials for how to sign up for Meet Declaration and Volunteer Shifts. 

• Declaration - https://www.youtube.com/watch?v=Z0zVbpCwgHU
• Volunteer Shift - https://www.youtube.com/watch?v=qqVF9fm4STc  

5 Volunteer Shifts + 1 divisional shift per family is required (if there is an issue with completing those shifts, please contact the board. 

There is a list of volunteer positions with descriptions on our website - https://scst.swimtopia.com/volunteer-information . If you have any questions regarding positions please contact the board. 

Most jobs do not require any experience. If the job is listed as preassigned, it does require special approval. Please do not sign up for those; unless given pre-approval. 

When the Volunteer Sign Up opens on Sunday, we would ask that each family only sign up for 1 Volunteer shift at Time Trials in order to give everyone a chance to get a shift that wants one. If there are shifts that haven’t been filled on Tuesday, then feel free to sign up for a second shift. 

A $300 deposit check per family is required to ensure shifts are filled. The family folder box is out at every practice. Please look for the green Parent Volunteer check folder (in the back of the box) to place your check in. Please have these turned in no later than May 5th or your child will not be able to swim. 

Tent Set Up/Breakdown: 

In addition to your 5 shifts, we have set up and breakdown at each meet to set up the items needed including age group tents, ready benches, lane ropes, chairs, etc. It is SCST policy that Meet Set Up/Breakdown does not count as your regular volunteer position. It is an extra function in which ALL swim parents are expected to participate. (If you are unable to fulfill your designated time, it is your responsibility to switch with another family.) 

Here is the schedule by last name: 

06-May  Time trials @ Spring Cypress        Setup: K & L          Breakdown: T & Z 

13-May  Woodlands @ Spring Cypress       Setup: A & B         Breakdown: D, E, & F 

20-May  Spring Cypress @ Stonegate         Setup: C               Breakdown: R 

27-May  Bridgeland @ Spring Cypress        Setup: S               Breakdown: N,O & V 

03-Jun  Spring Cypress @ Towne Lake       Setup: H & J         Breakdown: G 

10-Jun  Coles Crossing @ Spring Cypress  Setup: W              Breakdown: P 

17-Jun  Divisionals                                       Setup: Ma-Me       Breakdown: Mi-Mu

Also, attached you will find both a map for meet parking AND for set-up. Please make note of the entry and exit for the pool and where to set up family tents. There will be NO SET UP of tents or chairs inside the pool area. There will be tents for each age group and space for the families to have their own tent. Come into the pool area to volunteer, watch or shop (concessions and the team store will be inside under the big pavilion). Meet parking is similar to practice, only we are able to utilize Louetta (single side in each direction only, please.) 

Communications 

• If you haven’t already, now’s the time to sign up for the STINGRAY Remind. For updates and cancellations, please text @2023sting to 81010. This is the preferred communication tool of the coaches, and the best way to get up-to-the minute information about practices and meet cancellations and changes. Please sign up as soon as possible to stay in touch. 
• For ALL swim meet information, download the SWIMTOPIA app from Apple Store or Google Play. This app is how heat sheets are shared and how to stay informed of what event is up next. If you are new be sure to download the app and ask an experienced swim team parent or board member to walk you through it before the meet on Saturday. 
• Also please make sure to follow us on Facebook. Instead of emailing updates throughout the week we will post updates here - https://www.facebook.com/search/top/?q=spring%20cy...  

Keeping the Longwood Pool & Playground Clean 

Please pick up all your belongings and trash after practice. We need everyone’s efforts in keeping the area tidy and clean. All items that are left have been put in the LOST AND FOUND bin located right when you walk into the pool by sign in. The HOA of Longwood is very supportive of our team but leaving the park and pool area a mess does not make for good relationships. 

Fun Friday 

This week we will have Yeti Sno back at the pool again serving sno cones!! 

Parking Raffle - Deadline this Thursday!! 

Help us raise money to fund new starting blocks and enter for a chance to win 1 of 4 reserved parking spots in the parking lot during ALL home meets this season! 

• Prize: Reserved parking spot at 2023 home meets Price: $10 per entry 
• How: Send $10 to the Stingrays Venmo @scst-stingrays with your name and "RAFFLE" in the notes section. If you are unable to pay via Venmo and would still like to enter the raffle, contact Lacey Picariello at [email protected] to pay with cash 
• When: All raffle entries must be received by Thursday, May 4. Winners will be announced Friday, May 5 and contacted via email or phone. 

Coaches Corner 

Hi Stingrays! We had another great week of practice, so far every swimmer has shown us their absolute best effort! Let's keep that going as we gear up for our first meet on Saturday! Time trials are this Saturday, May 6. I will communicate more details for warm ups by Thursday night. Plan on being at the pool through Saturday afternoon. This week we will be reviewing all 4 strokes, and getting swimmers ready with dives and turns for all strokes. 

See you at the pool! 

Coach Emily 

If you have any questions regarding this email please contact us at - [email protected] 

Stephanie Mixon 

Secretary